ASDS Privacy Notice
ASDS (hereinafter referred to as “we,” “our,” or “the Company”) is committed to handling Personal
Data responsibly and to being transparent about how it is collected, used, and disclosed in
accordance with the Brunei Darussalam Personal Data Protection Order 2025.
This Privacy Notice is our master document that explains the general principles and practices that
apply across ASDS. You may receive additional, specific privacy notices when you interact with a
particular department, service or product. Those specific notices will provide detailed information
relevant to that context and should be read in conjunction with this master notice.
This Privacy Notice explains how we process the personal data of our customers, service users,
business partners, vendors, website visitors, and other individuals who interact with our services and
operations.
1. Data Controller
ASDS is the data controller responsible for your personal data processed in connection with our
business activities.
2. Categories of Personal Data We Collect and Process
Depending on your relationship with ASDS and the services you use, we may collect and process the
following categories of personal information about you:
a) Personal contact details such as name, title, addresses, telephone numbers, and personal email
addresses.
b) Identification information, including date of birth, nationality, gender, marital status, and
identification documents such as national ID, passport and driving license.
c) Next of kin and emergency contact information.
d) Employment-related information, including job title, employment history, qualifications,
performance records, training records, references and disciplinary information.
e) Financial and payroll information, including bank account details, salary, allowances, benefits, and
other payment-related records.
f) Leave, benefits, and welfare information, including annual leave, medical leave, insurance and
retirement-related information.
g) Customer, client, and service-related information, including debit/credit cards details, transaction
records, service usage information, enquiries, complaints, and correspondence.
h) Marketing and communications information, including communication preferences, feedback, and
responses to surveys or promotional activities.
i) Technical and usage information, such as IP addresses, system access logs and device information.
j) Images and recordings, including CCTV footage at ASDS premises and photographs or recordings
from events or activities.
k) Sensitive personal data, such as health or medical information, where required and permitted by
law.
l) Personal data received from third parties, including business partners, service providers,
government authorities, employers, or publicly available sources.
m) Biometric information, including fingerprint and facial recognition data used for attendance and
access control purposes.
3. How We Collect Your Personal Information
Generally, we collect your personal information directly from you during our interactions, whether in
person, through our website, or via email and other correspondence. This occurs when you inquire
about or use our services, apply for employment, or engage with us as a vendor or visitor. We may
also receive information from third-party referrals and from materials entrusted to us by clients as
part of our service delivery. Additionally, we automatically collect limited technical data, such as your
IP address, when you visit our website.
4. Purposes of collection and use
ASDS processes your Personal Data to support various business and operational needs. These
purposes include, but are not limited to, the following:
a) To provide and manage services and business relationships.
b) To assess applications and manage employment, contractual and human resource matters.
c) To enter into and perform contracts and to comply with applicable legal and regulatory
requirements.
d) To process payments and manage financial, accounting, and audit matters.
e) To ensure the safety and security of premises, personnel, systems, and assets.
f) To communicate with individuals regarding services, operations and administrative matters,
as well as service-related updates.
g) To improve services, systems and operational efficiency.
h) Where permitted or required by law, to process sensitive personal data for welfare, safety, or
compliance purposes.
5. Disclosure of Personal Data
ASDS generally does not disclose your Personal Data to third parties, except where necessary to
provide our services, comply with legal obligations, or manage business operations. In such cases,
disclosures may involve service providers, business partners, auditors, legal advisors, or regulators. Personal Data will not be sold or disclosed for unrelated purposes without your consent, except as
required or permitted by law.
6. Data Retention
Personal Data will be retained in accordance with ASDS’s retention policies and only for as long as
necessary to fulfil the purposes for which it was collected, unless a longer retention period is
required by law.
7. Data Subjects Rights under PDPO
Under the Brunei Darussalam Personal Data Protection Order 2025, you are entitled to exercise the
following rights with respect to your Personal Data:
a) Right to request access to Personal Data held by ASDS.
b) Right to request the deletion of your Personal Data.
c) Right to request correction of any inaccurate or incomplete Personal Data.
d) Right to withdraw any consent previously given for the processing of Personal Data.
e) Right to withdraw consent for receiving marketing communications.
8. Contact information of Data Protection Officer
For any questions or requests regarding your Personal Data, or to exercise your rights under the
PDPO, please contact ASDS’s Data Protection Officer at:
Data Protection Officer
Email: inquirysds@aegis.com
Phone: 2790468 (Mentiri) / 2702738 (Lambak Kanan)
Address: Block F, Mentiri Complex, Spg. 200, Jln. Kota Batu, Mkm Mentiri, Bandar Seri Begawan,
BU1929, Negara Brunei Darussalam.
9. Changes to Privacy Notice
ASDS may update this Privacy Notice from time to time. The latest version is available on our website
for your reference.
